Chapter Four: RESOURCES AND SERVICES
FRANCES LOEB LIBRARY
The Frances Loeb Library opened in the newly completed Gund Hall in 1972. It was supported by a gift from John L. Loeb, SB '24, LLD '71 (hon), and is named in honor of his wife, Frances Lehman Loeb. The library was renovated in 1991 and most recently in 2000 to adapt to changing technology and programs. The library is open to faculty and students of the GSD and other members of the Harvard community, as well as alumni, visiting scholars and design professionals.
Library staff members offer tours during registration week, and special tours and bibliographic instruction either for individuals or for specific classes can be arranged by contacting the head of public services. The collections currently number over 270,000 volumes of monographs, periodicals, and vertical file materials. A large part of the library's collections may circulate to faculty for term-length periods. Materials should be returned or renewed at the circulation desk at the end of each term; materials may also be renewed remotely through the library's home page, or by using a form available at the circulation desk. Books may be recalled earlier if requested by another reader, and faculty are required to return requested books.
Books and periodicals that are required reading for courses are placed on reserve for GSD courses each semester. Faculty members should submit reserve reading lists as early as possible before the beginning of each term and can do so at the circulation desk or via the web using forms on the library's home page.
The visual resources collection contains ca.160,000 35mm. slides and 45,000 lantern slides, photographs, maps, plans, drawings, audiotapes, videotapes, and CD-ROMs. Slides can be found through VIA (Visual Information Access at Harvard, a web-based database which is part of HOLLIS), an in-house database and a card catalog in the department. The photographs, maps, plans, drawings, and audiotapes can be found using databases in the department, while CD-ROMs and videos can be found in the HOLLIS catalog. The department has viewing facilities for all materials, a slide scanner, a camera, and a copy stand.
The special collections department includes three components: the rare book collection of over 12,000 volumes of monographs, periodicals, and student theses; the Le Corbusier research collection of ca.1,000 volumes related to the life and professional work of the influential 20th century architect; and the 52 archival collections of original materials related to the professional practice of architects, landscape architects, and urban designers/planners. The department is open to faculty for their research and for support of their teaching, and the special collections librarian works with faculty to present materials from the collections to classes.
The library's home page is the starting point for a wealth of information (http://www.gsd.harvard.edu/loeb_library/). In addition to information about the library and its services, this is where you will connect to HOLLIS (Harvard On-Line Library Information System). The primary resource for finding books, periodicals, and electronic resources at Harvard is the HOLLIS catalog. In addition, HOLLIS points to numerous bibliographic tools, dictionaries, encyclopedia, news resources, including the Avery Index to Architectural Periodicals. Instruction in using these resources is available at the reference desk. Please consult with the librarian or the head of public services for more information.
UNIVERSITY LIBRARY SYSTEM
In addition to the Frances Loeb Library, faculty may use any of the other 99 libraries of the Harvard University library system. These include Widener Library, the Fine Arts Library at the Fogg Museum, the Houghton Library for rare books and manuscripts, several botany, natural science, and engineering libraries, and the Map Collection in Pusey Library. For additional information about the various libraries in the University, refer to the "Libraries" link in HOLLIS.
COMPUTER RESOURCES
The Computer Resources Group, under the direction of the assistant dean for information technology, maintains a high-speed computer network connecting every office, classroom and student desk throughout Gund Hall and 7 Sumner Road. Design-related software is made available on the network to all users, as well as access to e-mail, the Internet and the World Wide Web. All students are encouraged to bring their own personal computers to school, and in addition a small number of public workstations and printers, scanners and other equipment are available in locations throughout Gund Hall.
The Instructional Technology Group, located in the Loeb Library, can provide assistance and advice with respect to incorporating computing in course work, development of web sites, etc.
FACULTY COMPUTERS
Voting faculty are provided with a basic computer and office software. Ordinarily, the School does not provide computers for part-time faculty or other visitors, although sometimes there are shared resources made available by the individual departments. All requests for faculty computers, special arrangements, etc., should be made to the director of computer resources.
A large library of design-related software is available for shared use on the school-wide computer network, and a number of printers, plotters, scanners and other digital media equipment, including video cameras, are available throughout the School for shared use. Special requests for additional software or other special computer-related needs should be made to the director of computer resources.
Faculty are reminded that the School’s computer hardware, software or other resources are dedicated to instructional purposes; use for any private, commercial or other non-school-related purpose is inappropriate.
OFFICE OF STUDENT SERVICES
This office includes the functions of admissions, financial aid, registration, disabilities services, career services, support services for international students, and the summer Career Discovery program. The assistant dean for student services serves in the traditional role of dean of students. Students who want to appeal a grade, who are considering filing a discrimination or sexual harassment complaint, or who need referral to mental health services should contact the assistant dean for student services or the executive dean. The assistant dean also serves as the disabilities services coordinator.
The registrar maintains students’ records and provides faculty with class lists, grade sheets, and statistical information. The office provides students with transcripts, add/drop forms, and crossregistration forms for enrolling in courses at MIT or in other Harvard schools. The staff advises students on leaves and withdrawal and processes the appropriate paperwork. They also monitor students’ progress and inform program directors and advisors of any students who have reached the warning or withdrawal threshold.
GSD JUNIOR FACULTY DEVELOPMENT FUNDS
The School has established a program that provides research funds for a number of junior faculty. Approximately five awards of $4,000 to $6,000 each are available on a competitive basis. Faculty who wish to apply for these funds must file and discuss with their department chair a memorandum defining their research interests. They then submit a proposal to a committee that acts in an advisory capacity to the dean.
Each year, every junior faculty member has access to a fund that can be used for expenses related to their research and scholarly activity. (In academic year 2003–2004, the amount available is $1,500 per faculty member.) For more information about either of these funds, contact the executive dean.
EXHIBITIONS AND LECTURES
The schoolwide lecture program presents internationally prominent speakers in the design fields. They are invited to share their work and ideas with the GSD community, thus providing insight into contemporary professional practice and scholarship. In addition, lectures sponsored by the academic departments feature both visiting critics and departmental faculty speaking about recent work or issues relevant to their field.
The GSD presents exhibitions that illustrate not only historic perspectives and contemporary projects, but also design approaches and issues. Faculty members are often involved on a curatorial level with the development of exhibition projects. As part of its commitment to design scholarship, the GSD publishes exhibition pamphlets and, occasionally, full-length catalogues in conjunction with exhibitions of the work of internationally prominent architects, landscape architects, and urban designers. The Currents Wall, adjacent to Piper Auditorium, is devoted to frequent exhibitions highlighting recent faculty work or faculty/student collaborations.
STUDIO WORKS
Each academic year, an editorial group composed of GSD students, faculty, and staff produces Studio Works, a publication of student work from the previous year. The intent of Studio Works is to reflect and document the spirit and character of the studio through outstanding student work, student and faculty texts, dialogues, interviews, and candid photographs of “life in the trenches.” Studio Works is now available online (http://www.gsd.harvard.edu/studioworks/) and the book is published every spring.
HARVARD DESIGN MAGAZINE
Published three times yearly by the GSD, Harvard Design Magazine explores a broad range of critical issues in architecture, landscape architecture, and urban design. Deliberately pluralistic, the periodical is intended for a diverse readership of scholars, practitioners, and generalists. The heart of each issue is a feature section focused on a theme (for instance, “Popular Places,” Representations/Misrepresentations,” “Conflicting Values,” “Constructions of Memory,” “Design and Class”); the themes are defined broadly so as to encompass a range of disciplines and methodologies. The magazine also publishes substantive book reviews, portfolios of photographs and drawings, recent design projects chosen by guest critics/curators, and columns on buildings and landscapes. The magazine is distributed by MIT Press and sold in bookstores and on newsstands around the world; faculty, students, and alumni of the GSD receive it gratis. In addition to scholars and architects from the United States and abroad, the editorial board of Harvard Design Magazine includes three members of the GSD faculty, representing the departments of the school.
The editors welcome and appreciate the advice and viewpoints of GSD
faculty, and invite
suggestions for articles.
FACULTY PLANNING OFFICE
The GSD Office of Faculty Planning administers faculty payroll and benefits matters, manages searches to fill open faculty positions, coordinates the review and promotion of current faculty, and processes the appointments of all regular and visiting faculty.
ADMINISTRATIVE SERVICES FOR FACULTY
Office Space
The GSD provides faculty with office space to conduct academic affairs.
Space is allocated according to rank, as usage requires and availability
permits.
Space for graduate students or research assistants engaged in research funded by individual grants may be provided in accordance with normal GSD standards, to the limit of its capabilities.
Clerical Support
The GSD provides faculty with typing and clerical support for preparation
and reproduction of teaching materials and research proposals. Turn-around
time will depend on staff workload. Generally, however, it will be one
to three days. Manuscripts or extensive course material should be scheduled
in advance. The department administrator is responsible for overseeing
the clerical and typing workloads. He or she will assist members of
the faculty in determining how and when their work can be done. Normally,
the clerical staff cannot provide extensive assistance with manuscripts
unless there is funding from a grant.
Duplication Services
Photocopying: One copy of all course materials must be made
and delivered to the department for the School’s permanent records.
If course handouts other than syllabi and examination material function in lieu of books for a course, the expense for reproduction should be borne by the students. The department staff will allocate the charges to the students through their term bills.
The choice of photocopy machine for faculty copying needs will depend on the amount of material to be copied and the number of copies to be made, as well as the lead time. The department administrator will provide faculty members with access codes necessary for operating the departmental copiers.
For copying that can be done overnight, or with even longer lead time, faculty are urged to use the university’s Central Copy Service because it is less expensive. The departmental staff can show faculty members how to prepare materials for pick-up by Central Copy.
The United States Copyright Law of 1978 allows the duplication of copyrighted work for educational purposes under the stated principles of the fair use doctrine. Generally, guidelines allow the one-time use of a single copy, or multiple copies up to the number of students in the class, of a chapter of a book; an article from a periodical or newspaper; a short story, essay or poem; or a chart, graph, diagram, drawing or picture from a book, periodical or newspaper. Copies may be made only once for a course, and may not be made in future semesters of a course. Extensive copying of printed materials for course distribution, or copying outside the fair use guidelines, is illegal unless written permission is obtained from the copyright holder of the work. The GSD uses the Copyright Clearance Center to obtain copyright clearance. Department administrators can advise faculty of procedures to follow to obtain permission. If the faculty have questions, they should contact the associate dean for information services.
Slide Production: The visual services department of the library has a copy stand and camera available for faculty members or their student assistants to use when making slides from photographs or other printed materials.
Office Supplies
The academic departments of the GSD keep small quantities of office
supplies for the personal use of faculty. The department administrators
dispense these supplies as needed.
Telephone
The telephone numbers assigned to individual faculty ring directly in
the faculty member’s office. Most full-time faculty members have
electronic voice mail so that callers can leave messages that can be
retrieved later by the faculty member, either in his or her office or
from a distant site.
Most part-time faculty do not have the voice mail option. Their phones will automatically ring in the department office after three rings. Messages will be placed in mailboxes.
Local and Long-Distance Calls: The GSD supports the rental
charge and the expenses of local calls for the telephones of faculty
and visiting faculty. Personal long-distance calls should be charged
to one’s home number or personal credit card. If a faculty member’s
GSD activities require long-distance calls (i.e., for admissions, recruiting,
grants, and courses), these calls must be recorded on a telephone log
and submitted to the department staff at the end of each month. This
is especially important if any of these calls should be charged to a
grant or course budget. Third-party or collect calls may not be billed
directly to the department. If calls on behalf of the GSD are made from
outside the university, the original telephone bill must be presented
for reimbursement.
International Calls: Telephones for visiting faculty are not equipped with international calling capabilities. If it is necessary to make such calls, talk to the department administrator.
Facsimile
There are facsimile machines in each departmental office. Faculty may
send and receive messages there. Received transmissions will be placed
in faculty members’ mailboxes. Department staff can demonstrate
the use of the machines. Students may not use the facsimile machines
for personal correspondence or to send papers and other materials to
faculty for academic review.
Mail Services
Mailbox space for faculty is provided in the department offices. Student
mailboxes are located in the hallways. All outgoing university, US,
and international mail is processed in the GSD mailroom, and each department
or individual will be billed for postage. One’s billing code should
be included above the return address on the envelope(s) to prevent mailroom
personnel from having to open returned mail and to assist with postage
billing. Mail going to a University address can be sent without postage
if clearly labeled UNIVERSITY MAIL or placed in interdepartmental envelopes.
Mail is normally picked up and delivered to Gund Hall and 7 Sumner Road between 11am and 12pm. Outgoing mail normally leaves the mailroom at 4:30pm, Monday–Friday. Harvard University mail leaves the mailroom by 9am, Monday – Friday. Stamped personal mail may be left in the outgoing mailbox in the department offices. The mailroom can advise on the most cost-effective way to send packages or overnight mail.
Keys
Keys for faculty use may be obtained from Building Services. Duplicate
keys will not be issued for use by student assistants, and faculty members
must not loan their keys to students or others.
Lost and Found
Losses should be reported to, and found items should be returned to,
the Building Services office or to the security guard at the lobby desk.
Items may be claimed from Building Services, Monday–Friday, 9am
to 5pm.
Security
Building Security: Gund Hall is used extensively throughout
the year. This creates a need for extra security consciousness by all
members of the GSD community. Thefts of pocketbooks, wallets, calculators,
cameras, and bicycles happen occasionally. At all times it should be
kept in mind that Cambridge is a high crime area. Report any suspicious
incidents or people to the Harvard Police, or notify the GSD reception
desk in the Gund Hall lobby. The front doors to the department and program
office suites will be locked whenever all staff and faculty are out
of the office. It is also recommended that faculty lock their office
doors when the rooms are left unattended. Students should not be encouraged
to use the office facilities and should never have keys to the department
or program offices. On weekdays after 5pm and on weekends, access to
Gund Hall is through the Quincy Street entrance only. Access after hours
is by key card (i.e., Harvard ID). All such entrances are recorded electronically.
Bicycle Security: Bicycles are not permitted inside Gund Hall. Bicycle racks are provided on the Quincy and Cambridge Street sides of the building. The Cambridge Street racks have had the highest incidence of theft; Quincy Street racks are more visible and have substantially fewer thefts. Krypton or other secure locks are highly recommended. To help deter bicycle theft and to aid in identifying lost or stolen vehicles, bicycles should be registered with the Harvard Police at 29 Garden Street.
University Police Escort Service: The Harvard Police Escort Service operates from 7pm to 3am and transports people from one Harvard building to another. Plan ahead when using this service, as there is often a one-hour wait. This service is not meant to be a substitute for taxi service.
Shuttle Service: The Harvard Shuttle operates from 7:45am to 12:55am weekdays and 7:45am to 2:05am weekends from Memorial Hall to campus housing by the river and in the Radcliffe Quad, and to the Business and Law schools. A reduced schedule is in effect during the summer. Detailed schedules may be obtained on the shuttle or at http://netope.harvard.edu/hos/ts.
BUILDING FACILITIES AND SERVICES
George Gund Hall
Designed by Australian architect and GSD graduate John Andrews, Gund
Hall houses the Faculty of Design and includes studio areas, lecture
and seminar rooms, workshops and darkrooms, computer facilities, administrative
offices, and a cafeteria, as well as Piper Auditorium and the Frances
Loeb Library. The Gund Hall Gallery on the first floor is frequently
the site of exhibitions of the work of current and historically significant
leaders in design, as well as the work of GSD students and faculty.
7 Sumner Road
The GSD uses the building at 7 Sumner Road for administrative and research
offices for doctoral students and for seminars. It is located across
the garden from Gund Hall.
1033 Massachusetts Avenue
Staff from the Center for Urban Development Studies, the Center for
Design Informatics and the Office of Executive Education, are located
at 1033 Massachusetts Avenue along with the Joint Center for Housing
Studies.
Audiovisual and Photography Services
Classrooms are equipped with carousel projectors. In addition, the Gropius
Room on the lower level of the library and Piper Auditorium are equipped
with fixed overhead digital projectors capable of projecting either
computer images or video. A number of portable computer projectors,
on carts, are available for sign-out and use anywhere within Gund Hall
or Sumner Road. Faculty may designate a course TA to sign out, set up
and return computer projectors. Check with Computer Resources in Gund
520 for specific inventory and procedures.
Other audiovisual equipment, such as a VCR and large-screen monitor, are available through Building Services, in GL30. Faculty are requested not to remove audiovisual equipment from other classrooms, as it is most likely there to be used by the next class meeting in that room. “Borrowing” equipment from other classrooms disrupts schedules and delays class starting times. The model room is used for photographing models and drawings. Model room users must supply their own film. The GSD has a 35mm camera and other photographic equipment (lights, tripods, etc.) for use within the room. There is a sign-up schedule outside the model room door that lists available times for use.
The darkroom may be used by faculty and students. To use the facilities, please see the presentation services coordinator in Gund 520. The GSD supplies chemicals and other darkroom equipment (enlarger, timers, filter, etc.). The user must supply paper and other special equipment.
On weekdays, the Presentation Services coordinator or a student assistant will unlock the door of the photography or model room and will generally be available for assistance. Monitors’ hours are posted on the door. Call or visit the photography for information or to reserve equipment.
Computer Lab
Gund 516 is equipped with 16 networked PC’s and set up for classroom
use. Reservations, configuration and policies are available directly
from the Computer Resources Group.
Woodshop
The GSD woodshop provides space, tools, and equipment for woodworking
and model-making both for class and for individual projects. The shop
is available to GSD students, faculty and staff during the academic
year. Work being performed for classroom assignments takes priority
over other work. No one will be permitted to use the shop alone. To
ensure safety and to protect equipment, all those wishing to use the
shop must be certified by the manager of the shop. Certification to
use the woodshop can be obtained by attending one orientation session
held at the start of each semester. Woodshop hours will be posted on
the woodshop door at the beginning of the fall semester. Faculty are
advised to contact the woodshop manager when class projects will necessitate
heavy student use of this facility. Tools may be signed out with a valid
Harvard ID on a day-to-day basis for use within Gund Hall only. CAD/CAM
facilities in GL40 are also available. Training in their safe use is
required. Check the posted announcements in the room for times and contacts.
Use of School Resources by Faculty
GSD resources fall into two categories in determining appropriate use.
Equipment such as computers or phones assigned to individual faculty
are to be used primarily for business related to the school, but are
also appropriate for incidental personal use. Resources that are shared,
such as licensed software limited to a maximum number of users, or CAD-CAM
and other shop facilities are not available for personal use. Their
purpose is to support instruction. These resources should not be utlilized
by faculty, or by students hired by faculty, for work related to the
faculty member's practice or for any other business use. However, on
occasion, exceptions may be granted on a case-by-case basis for work
directly related to faculty research or to a non-compensated competition,
which must be related to the faculty member's intellectual interests.
If approved, work would need to be conducted by the faculty member or
a student working for him/her at an agreed upon time that would not
interfere with instructional uses. All costs for materials and student
labor would have to be covered. Faculty who wish to apply for an exception
to this policy should submit a written request for approval to the executive dean.