Student Records and Privacy
Confidentiality
Information regarding admission and student records is restricted and confidential. Access is limited to those who require such information for official school purposes only. It is inappropriate to discuss a student's academic performance with other students, with non-GSD professional colleagues or with others who are not responsible for the academic program.
Material such as admission folders and applications is accessible only to those directly responsible for the implementation and review process at hand. Information regarding relative standing, likelihood of admission, or reasons for nonadmission may not be given to others not involved in the admissions process.
Release of Student Records
All official student records are maintained in the Office of Student Services. Student records are accessible to faculty members and staff having a legitimate educational interest in seeing them. Students have automatic access to all parts of their records except recommendations submitted as part of the admissions material. Recommendations are available only if the student has specifically indicated on the admissions form that she or he has not waived access to them.
In accordance with federal law, grades are restricted information and
may be released by the Office of Student Services only to the student
or at the student's written request; grades are not, therefore, automatically
available to individual faculty members unless they have "an educational
need to know." To meet the requirements of federal law, faculty
may not publicly post grades for courses, examinations, or reviews and
must return graded work in a manner that preserves the student's privacy.