Frances Loeb Library’s Interlibrary loan (ILL) service allows library users to borrow materials from non-Harvard libraries and it lends materials to non-Harvard libraries worldwide through the online interlibrary loan tool ILLiad.
The borrowing service is for affiliates of the Harvard Graduate School of Design—including faculty, staff, and students.
Log In to ILLiad to:
- Create an ILLiad account (required for Interlibrary Loan and Scan & Deliver)
- Create an Interlibrary Loan Request for a book or an article not owned by Harvard
- Check on the status of Interlibrary Loan and Scan & Deliver Requests
- Access and download materials requested through Scan & Deliver
- Do Not use ILLiad to submit a Scan & Deliver request. All Scan & Deliver requests must be made through HOLLIS (The Scan & Deliver link can be found next to the barcode number for the item you are requesting.)
Borrowing from Non-Harvard Libraries
Interlibrary loan (ILL) requests for materials not owned by Harvard libraries may be made through Interlibrary Loan at the Frances Loeb Library. ILL services are available at no charge to affiliates of Harvard’s Graduate School of Design (GSD)—including faculty, staff, and currently enrolled graduate students.
This service is NOT extended to special borrowers, alumni/ae, individuals who have purchased library borrowing privileges, or to Harvard affiliates outside the Graduate School of Design. Each Faculty library at Harvard University has its own Interlibrary Loan office. If you are affiliated with another Faculty, please see your local library for interlibrary loan service and policies.
The average time required to obtain material through ILL is about two weeks. Requests sent internationally usually take considerably longer. Materials ordered online may be picked up at the Frances Loeb Library circulation desk during library hours. When materials arrive, notification is sent via e-mail.
Please note that some libraries require that the materials they lend be used within the borrowing library only—and some do not allow photocopying. The ILL notification will specify if this is the case. The borrower should not let others use the books received on interlibrary loan unless special arrangements have been made with the ILL staff.
The loan period for materials borrowed from other libraries is set by the lending library and is indicated on a band placed on borrowed items. In the interest of maintaining good working relationships with lending libraries, due dates must be honored. All borrowed items must be returned directly to the Frances Loeb Library.
If a renewal is necessary, you may submit a renewal request through your ILL account. Log in to your ILL account and select the “View/Renew Checked Out Items” menu option. Select the individual item that you want to renew. If renewals are not possible, you will be blocked from renewing the material online. Otherwise, check your account in two to three days to confirm the new due date. If a renewal request is rejected by the lending institution, the ILL office will contact you.
Interlibrary Loan protects “each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted” as written by the American Library Association’s Code of Ethics.
Because the GSD has a reciprocal borrowing arrangement with MIT, we typically do not borrow items through ILL that are available at MIT. GSD affiliates may apply for borrowing privileges at the Frances Loeb Library circulation desk.
Before submitting a request:
Check HOLLIS to make sure the item is not available at Harvard.
Check the MIT catalog to see if the item is available there.
Submit complete and accurate patron registration information, including name, email and address, and citation information in the proper fields for books and articles, verifying it, if possible, in WorldCat.
Lending to Non-Harvard Libraries
The Frances Loeb Library loans or photocopies materials to institutions worldwide. Requests should be sent via OCLC. The lending period is four weeks with the possibility of one renewal for an additional two weeks.
The following materials are not available through ILL: serials/periodicals, archives, AV materials, government documents, maps, pre-1821 monographs, reference materials, rare or vulnerable materials, theses, multi-volume titles, vertical files, microforms and newly published titles..
There is a basic $25 fee for interlibrary loan ($35 for international loans). This covers two volumes. The basic fee for photocopied articles is $15 ($25 international). This covers photocopied materials up to 50 pages. Costs may be higher if special handling is needed. Payment via OCLC ILL Fee Management (IFM) is preferred or invoices will be included with the materials shipped. We accept IFM, checks drawn on funds from a US bank, or money orders in US dollars. We do not accept wire transfers.
Requests for material held at a Harvard library other than the Frances Loeb Library should be sent directly to that library. OCLC requests sent by mistake to the Frances Loeb Library will be returned with information on how to contact the appropriate library. Non-OCLC forms will be forwarded to the appropriate library. To determine which Harvard library has a particular item, please check the HOLLIS catalog.