Starting or Renewing a Student Group

Before starting a new group, please review the list of student groups at the GSD, as there may already be an established group with the same or similar focus.

To start or renew a group, please fill out an application. As part of this process, you will need to upload a completed Budget and Events Proposal form.

Please address questions about the student group application process to Erica George.

Student Group Funding

For the 2016-2017 Academic Year, Student Group budget requests were reviewed a committee chaired by the Student Forum Student Groups Chair and including the Student Forum President, Diversity and Inclusion Chair, and Professional Development Chair.

In determining budget allocations, the committee granted a base minimum dollar amount to all new Student Clubs while seeking to cover their projected expenditures. In order to allocate funds consistently across all Group proposals, the committee established fixed dollar amounts for common line items (film screenings, guest lecturers, Beer n Dogs co-sponsorships). The committee did not allocate funds for the purposes of installations, exhibitions, or conference registrations. Student Organizations in general received more money than Student Clubs because of the GSD-wide community roles that they play. In addition, Student Groups whose past expenditures revealed consistent activity and whose present budget proposals showed a coherent plan for the year were likely to receive greater funding than those Groups which did not. Members of the committee recused themselves in budget decisions impacting Student Groups with which they had direct involvement.

One Student Club was granted new status as a Student Organization but ultimately determined to maintain Student Club status.

Forms and Policies

2016-2017 Student Group Application
The application your group needs to submit to be considered for student group status and funding. Applications are due by midnight at the end of the day Friday, September 9, 2016.

2016-2017 Budget and Events Proposal Form
Download this form to describe in detail the expected activity and associated costs related to your student group for the upcoming year. You will need to upload the completed form as part of your student group application. The form is a Word document for easy editing. Add rows to the table if needed to extend to additional pages.

Reimbursement Request Form
This is the form that connects your expenses to your allocated funds. Expenses must be submitted within 30 days of the date of the expense. The form will be revised in late 2016 as we move to an all-online reimbursement process, but groups should continue to use the existing form until then. Please scan or take photographs of all receipts and submit the form and receipts electronically via email to Erica George.

Reimbursements generally can take a week or two from submission through when you can expect to receive a check in the mail. If for any reason you need a quicker reimbursement, please let Erica know. If you have questions about a submitted request or about the process, please ask Erica.

GSD Custodial Policy for Events
Here is where you’ll find the list of ‘self service’ rooms and the rates for custodial support. You may need to consider custodial costs as part of your budget planning.

Student Events Alcohol Policy
Be sure to review and discuss this policy with your group prior to planning an event where alcoholic beverages are present.

Instructions for Planning an Event at the GSD