Fall 2025 Final Exam Schedule
Final exams, reviews, or presentations for non-studio courses (lectures, project-based seminars, or discussion-based seminars) take place during the final exam period, December 12, 15, 16, and 17, 2025.
Students should remain available during the entire exam period. The schedule is subject to change.
Friday, December 12 Exams
| Course | Instructor(s) | Room | Time |
| 4123 | Ana Maria Leon Crespo | 109 | 9-3 |
| 4487 | Francesca Benedetto | 123 | 10-6 |
| 5204 | Avis Devine, David Hamilton, Richard Peiser, Julie Perlman, Charles Wu | 485 Broadway | 9-12 |
| 5206 | Jerold Kayden | 521, 522 | 9-6 |
| 5212 | Rick Peiser | 121 | 1-6 |
| 5443 | Alex Yuen | 110 | 2-6 |
| 6122 | Ryan Otterson | 111 | 10-11:30 |
| 6241 | Max Piana, Chris Matthews | 112 | 10-2 |
| 6506 | Charu Srivastava | Piper | 12-3 |
| 7453 | Jungyoon Kim | 124 | 10-4 |
Monday, December 15 Exams
| Course | Instructor(s) | Room | Time |
| 2415 | Teman Evans, Teran Evans | 516 and online | 1-6 |
| 4487 | Francesca Benedetto | 123 | 9-4 |
| 5207 | Nestor Davidson | 111 | 2-5 |
| 6244 | Amy Whitesides | Piper | 1-6 |
| 6503 | Nat Oppenheimer | 111 | 9-11:30 |
| 9341 | Charles Waldheim | 112 | 9-6 |
Tuesday, December 16 Exams
| Course | Instructor(s) | Room | Time |
| 4423 | Erika Naginski | 109 | 9-2 |
| 6380 | Robert Zimmerman | 112 | 9-11 |
| 6387 | Dan Tish | Piper | 11-3 |
| 9674 | Alex Wall | 122, 123 | 2-6 |
Wednesday, December 17 Exams
| Course | Instructor(s) | Room | Time |
| 2122 | Carl D’Apolito-Dworkin | Piper | 2-6 |
| 4384 | David Fixler | 109 | 9-6 |
| 6229 | Martin Bechthold | 111 | 9-12 |
| 6492 | Panagiotis Michalatos | 112 | 2-6 |
Updated 11/7/2025
This schedule is subject to change.
Faculty requesting additions/modifications to the Final Exam schedule should contact [email protected].
Option Studio Enrollment
This page provides information related to the Option Studio enrollment process. If you have questions about your eligibility, or about the enrollment process, please contact your program coordinator for guidance.
Current Option Studio information, including enrollment deadlines, studio offerings, presentation videos, and other details.
OPTION STUDIO ENROLLMENT information
To participate in the option studio lottery, students must be enrolled in one of the following:
- MArch I, 5th or 6th term
- MArch II, any term
- MLA I, 5th or 6th term; MLA II, 2nd, 3rd, or 4th term
- MAUD or MLAUD, 2nd, 3rd, or 4th term
- MUP, 3rd or 4th term
Students in MArch I or MLA I may take no more than one option studio outside of their department (except by Program Director approval). MAUD and MLAUD students in their second term must take a studio offered in the Department of Urban Planning and Design. MLA II students must take at least one option studio offered by the Department of Landscape Architecture. MArch II students must take at least two option studios offered by the Department of Architecture. If you have any questions concerning your eligibility, please consult your Program Director.
Descriptions for option studios are posted to the GSD Course Bulletin. You will find the studios’ scheduled meeting times there as well. Please note that the course bulletin is an active document; updates to the course bulletin will take place until the lottery, and in some cases, after the start of the academic term.
Option studio presentations will be prerecorded and accessible through the Option Studio Presentations page. Presentations generally consist of thorough studio descriptions, pedagogic objectives, appropriateness to students in programs outside the department offering the studio, course schedule, instructor attendance, and travel plans. Please pay close attention to these details and consider them when you rank your choices on your ballot.
To enable cross-disciplinary collaboration, all GSD studio courses are, by default, open to studio-eligible students from all departments. However, some studios may require students to have prior training to participate successfully. See this semester’s Option Studio page for more information. Please note that “required academic background” means that a student is currently enrolled in a specific degree program in the discipline at the GSD (A, LA, UD, UP), or previously obtained a professional degree in the corresponding discipline (BArch; BLA, etc.). This information should be considered when students rank choices on the lottery ballot. Failure to select studios for which a student is eligible will result in the student being randomly assigned to a studio in which they are eligible. If any special skills or knowledge is recommended or required for successful participation in a studio, instructors are asked to specify accordingly in their studio description–please read each studio description carefully.
Some studios will incorporate a trip/site visit into the curriculum. Participating in a programmed studio site visit is a requirement, and therefore students should only select traveling studios after verifying their ability to travel during the dates indicated; obtain the necessary visas, immunizations, and other travel documentation; and confirm they are comfortable with any costs or risks associated with such travel. Harvard Global Support Services (GSS) is available to advise on all travel matters, including specific visa requirements. Any student unable or unwilling to travel will be assigned alternative work in lieu of participation in the trip. Students interested in a studio with a travel component should carefully review the GSD Travel Safety and Guidelines. Please be sure to investigate and fully understand the implications of travel. Please note that travel is always accompanied by certain risks. All studio trips are subject to security and safety considerations and may be canceled at any time.
Students are expected to cover their own meals and incidentals for all GSD-related travel. Incidentals can include taxis, airport taxes, meals, fees, immunizations, and other costs associated with the trip. These costs are in addition to the amount of term-bill listed. Please note that there will be one set itinerary planned and arranged for all students in a studio. Any modifications are the individual student’s responsibility (including costs incurred). For more information on specific sites for each studio, please see this semester’s Option Studio page.
Teaching Assistants are not permitted to travel unless they are enrolled in the course/studio that is traveling.
You must cast your ballot online via my.Harvard . Note that you will be allowed to adjust your ballot between the time the lottery opens and closes—please make sure your submitted choices are accurate before the deadline. The results of the lottery will be shared via my.Harvard . You will be automatically enrolled in the studio in which you are lotteried. Lottery ballot submissions and results are binding. A student’s failure to properly submit a lottery ballot will result in a random assignment to a studio.
A petition process is available to address rare situations in which an extenuating circumstance warrants a modification to a student’s studio assignment. Petitions are reviewed by a committee consisting of the Program Directors, Senior Associate Dean for Academic Affairs, Assistant Dean for Academic Administration, and Program Coordinators. Students may submit a petition by writing a formal appeal to their Program Coordinator (Sarah Hutchinson for UPD, Briana King for LA, and Renee Kalan for Arch). Petitions are rarely approved and are generally not accepted for reasons related to an inability to participate in a site visit, or a preference to work with a particular instructor.
While there may be an advantage in certain cases to stacking your lottery choices by placing what you think will be popular studios behind your first choice, this approach is unreliable as your perception about which studios are popular may not be accurate.
If you have questions about the lottery procedure or your eligibility, please contact your departmental Program Coordinator.
The GSD lottery algorithm is designed to assign students to their highest-possible studio choice, limited by the enrollment capacity of individual studio courses. This computer program seeks to generate the highest-possible average assignment score across all students. Assignments that are not first-choice are weighted by how far they are from first-choice, so a fourth-choice assignment is differentially less desirable than a second-choice assignment, for example. This is not the same as maximizing the total number of first-choice assignments, although the effect is similar. However, a single first choice may be sacrificed to increase the average assignment score based on the differential weighting of ranked choices. Whenever there is a tie, a random choice is made.
The algorithm is agnostic to all information other than numerical rankings; no priority is given based on department, degree program, progress-to-degree, or any personal information of individual students such as names, gender identity, racial or ethnic background, and lottery results in prior semesters.
The lottery is supervised each semester by the program directors and witnessed by a Student Forum representative.
My.Harvard Website
Registration Procedures
Important Dates Fall 2025
August 5
You will be able to add courses to your Crimson Cart and validate them in my.Harvard
. Note that actually submitting your enrollment in courses, via the Crimson Cart, will not begin until August 28.
August 14
The Option Studio Lottery, MDes Advanced Course Selection Process, and the Limited-Enrollment Lottery will all open at 9 a.m. via my.Harvard
.
August 19
The Option Studio Lottery will close at 9 a.m., with the results posted in my.Harvard
the following day.
August 20
Option Studio Lottery results posted in my.Harvard.
August 26
The MDesS Advanced Course Selection Process will close at 9 a.m., with the results posted my.Harvard
later that evening.
August 27
The Limited-Enrollment Lottery will close at 9 a.m., with the results posted in my.Harvard
later that evening.
August 28
On this date, you can officially enroll in and drop courses via your Crimson Cart in my.Harvard
.
September 2
Classes begin.
Please note that on Tuesday, September 2, the GSD will be utilizing a Monday class schedule. Any classes that normally meet on Mondays will meet on Tuesday, September 2. The first day that a Tuesday class will meet is September 9.
All students must complete the check-in process in my.Harvard
by Tuesday, September 2 at 11:59 p.m. Students who complete the check-in process after this date will have a $30.00 fee charged to their bills weekly until Tuesday, September 16, when they will be withdrawn from the GSD.
September 9
Final course add/drops for no fee will be due by 11:59 p.m. via my.Harvard
. The GSD charges no fees for non-GSD course transactions.
September 10 through September 16
Students can add and drop any number of courses for a flat $15 charge. The GSD charges no fees for non-GSD course transactions.
September 17
Beginning on this date, each course addition must be done via the late add form (see the Documents tab in my.Harvard
), resulting in a $30 fee. All fees will be posted on your bill. Full term and Fall 1 courses that are dropped, which can be affected via my.Harvard, become withdraws. When you withdraw from a course, a ‘WD’ will appear on your transcript in place of a grade. All pdf petitions should be emailed to [email protected].
September 23
Last day to withdraw from a Fall 1 course.
September 30
The last day to withdraw from a full term course.
October 22
Final Fall 2 course add/drops for no fee will be due by 11:59 p.m. via my.Harvard
. The GSD charges no fees for non-GSD course transactions.
October 23 through October 29
Students can add and drop any number of Fall 2 courses for a flat $15 charge. The GSD charges no fees for non-GSD course transactions.
October 30
Beginning on this date, each Fall 2 course addition must be done via the late add form (see the Documents tab in my.Harvard
), resulting in a $30 fee. All fees will be posted on your bill. Fall 2 courses that are dropped, which can be affected via my.Harvard, become withdraws. When you withdraw from a course, a ‘WD’ will appear on your transcript in place of a grade. All pdf petitions should be emailed to [email protected].
November 5
The last day to withdraw from a Fall 2 course.
December 4
Full term and Fall 2 classes end.
Last day to file an incomplete petition for the fall semester. Petitions after this date will only be considered for documented medical reasons.
Important Dates Spring 2026
January 8
The MDes Open Projects Lottery, Option Studio Lottery, MDes Advanced Course Selection Process, and the Limited-Enrollment Lottery will all open at 9 a.m. via my.Harvard
.
January 14
The Option Studio Lottery will close at 9 a.m., with the results posted in my.Harvard
the following day.
January 15
Option Studio Lottery results posted in my.Harvard
.
January 20
The MDes Open Projects Lottery will close at 9 a.m., with the results posted in my.Harvard
later that evening.
January 21
The MDes Advanced Course Selection Process will close at 9 a.m., with the results posted my.Harvard
later that evening.
January 22
The Limited-Enrollment Lottery will close at 9 a.m., with the results posted in my.Harvard
later that evening.
January 23
On this date, you can officially begin to enroll in and drop courses via your Crimson Cart in my.Harvard
.
January 26
Classes begin.
All students returning from leaves must complete the check-in process in my.Harvard by Monday, January 26 at 11:59 p.m. Students who complete the check-in process after this date will have a $30.00 fee charged to their bills weekly until Friday, February 6, when they will be withdrawn from the GSD.
January 30
Final course add/drops for no fee will be due on Friday, January 31, by 11:59 p.m. via my.Harvard
. The GSD charges no fees for non-GSD course transactions.
January 31 through February 6
Students can add and drop any number of courses for a flat $15 charge. The GSD charges no fees for non-GSD course transactions.
February 7
Beginning on this date, each course addition must be done via the late add form (see the Documents tab in my.Harvard
), resulting in a $30 fee. All fees will be posted on your bill. Full-term and Spring 1 courses that are dropped, which can be done via my.Harvard, become withdraws. When you withdraw from a course, a ‘WD’ will appear on your transcript in place of a grade. All pdf petitions should be emailed to [email protected].
February 13
Last day to withdraw from a Spring 1 course.
February 20
Last day to withdraw from a full term course.
March 9
Spring 1 classes end.
March 10
Spring 2 classes begin.
March 23
Spring 2 class selections due.
March 23
Spring 2 class selections due. The GSD charges no fees for Spring 2 course transactions on or prior to this date.
March 30
Spring 2 class add/drop ends. Students can add and drop any number of Spring 2 courses for a flat $15 charge between March 24 and March 30.
March 31
Beginning on this date, each Spring 2 course addition must be done via the late add form (see the Documents tab in my.Harvard
), resulting in a $30 fee. Drops incur a $30 fee and show as a WD on transcript.
April 6
Last day to withdraw from a Spring 2 course.
April 28
Full term and Spring 2 classes end.
Last day to file an incomplete petition for the spring semester. Petitions after this date will only be considered for documented medical reasons.
Useful Resources
-
Department of Architecture, Department of Landscape Architecture, Department of Urban Planning and Design, Registrar
-
Academic Administration, Registrar
-
Advanced Studies Programs
-
Academic Administration, Registrar
-
Academic Administration, Academic Planning and Innovation, Registrar
Final Reviews & Exam Schedules
In this folder:
Final Reviews
Academic Administration
Final Exams
Registrar
Registrar’s Office Resources
In this folder:
Registrar’s OfficeResources
Registrar
Registrar
Registrar
Registrar
Academic Administration, Registrar
Registrar, Student Affairs
Academic Administration, Registrar
Registrar
Department of Architecture, Department of Landscape Architecture, Department of Urban Planning and Design, Registrar
Registrar
Academic Administration, Academic Planning and Innovation, Registrar
Student Affairs
Registrar, Student Affairs
Financial Aid, Registrar
Option Studio Resources
In this folder:
All resources with a lock symbol () require Harvard Key to access.
Featured
Academic Administration
Policies & Procedures
Academic Administration
Department of Architecture, Department of Landscape Architecture, Department of Urban Planning and Design, Registrar
Academic Planning and Innovation, Department of Architecture, Department of Landscape Architecture, Department of Urban Planning and Design
Academic Administration
Course and Studio Scheduling Guidelines
All GSD courses and studios must start and end at officially scheduled times.
Non-studio course periods are 75 minutes, separated by a 15-minute transition period. Courses must meet for two course periods, totaling 150 minutes of instructional time.
GSD Course Periods:
- 9-10:15
- 10:30-11:45
- 12-1:15
- 1:30-2:45
- 3-4:15
- 4:30-5:45
Lectures are typically held as two course periods scheduled on separate days. Required lectures should ideally not meet on consecutive days. Consecutive course periods may be approved for lectures that incorporate more interaction and discussion.
Discussion-and Project-based Seminars may be scheduled as separate course periods or as two consecutive course periods with a break during class.
Core Studio schedules differ by department and term. Required course and core studio schedules are finalized in consultation with Chairs, Program Directors, associated faculty, and academic administration.
Option Studios are scheduled for two set weekdays (with the exception of Monday) from 2-6 pm. Additional scheduling guidelines are provided for option studios.
MDes Open Projects are scheduled for two set weekdays from 2-6 pm.
Additional Information regarding scheduling:
- Exceptions to the above must be approved by the appropriate Chair or Advanced Studies Program Director.
- The order of priority for scheduling is Option Studios and MDes Open Projects, core studios and required courses, courses meeting distribution requirements, then general electives.
- Effort is made to accommodate all requests while keeping in mind space limitations and potential course conflicts for the various degree programs. The draft course schedule goes through multiple rounds of review, including by faculty, Department Chairs, Program Directors, MDes Domain Heads, as well as Student Forum representatives. Course schedules are subject to change during this review period. Rooms may be reassigned through the start of the semester.
- Faculty must vacate classrooms promptly to allow students to arrive at their next class and to allow the next course in a classroom to begin on time. The 15-minute transition period may be used for informal conversation outside of the classroom but is not part of the official course schedule. Consecutive period courses should allow time for a break during the course.
- Students are not required to participate in class activities outside of officially scheduled course hours. Exceptions may be approved for required courses that have mandatory discussion sections or interactive workshops. These components may be incorporated into the official course period or be in addition to set instructional time. Any exceptions to the standard course schedule must be pre-approved by the Department Chair and clearly communicated in the course descriptions and syllabi.
- Times for discussion sections and workshops are ideally identified prior to the start of the enrollment period. However, as times are often dependent upon TF and room availability, they may be scheduled after the start of the term. The process and timeline for scheduling the required discussion sessions or workshops must be communicated in the course syllabus.
- Schedule details for courses and studios should be included in the syllabus, which must be posted to the course Canvas site two weeks prior to the start of the enrollment period. This schedule should not change after the start of the term. Any modification to the schedule must be approved by the department chair and rescheduling must be coordinated with enrolled students.
- Contact [email protected] with questions.
Option Studio Scheduling:
An option studio instructor is responsible for eight instruction hours a week for the length of the semester. Option studios are scheduled for two set weekdays from 2-6pm, except for Mondays. Local instructors should meet in person two days a week, typically on non-consecutive days. Instructors from out of town may offer their studio on consecutive days to account for travel and, with approval from the Department Chair, may arrange for an irregular in-person instructional schedule.
Option Studio instructors who do not teach in person every week are expected to teach in person at least half of the semester plus the final review. Those who utilize this schedule type should determine how they plan to make up in-person instructional hours on the weeks they are not in residence. The two most typical ways of doing this are as follows (could be a combination of the two):
1. When in residence, faculty may meet with students individually, at mutually agreeable times, outside of set studio hours.
2. Instruction may take place via ZOOM on remote weeks during official studio hours.
Students are not allowed to miss other classes for studio meetings. All group activities, such as group pin-ups, discussions, etc., must take place during the officially scheduled studio time. Details regarding the studio schedule—dates when the instructor will be in residence, studio site visits, how an instructor will teach the weeks they are not in residence, etc.—must be approved by the Department Chair and communicated to students prior to the start of the semester. Details should be included in the studio syllabus, which must be posted to the course canvas site two weeks prior to the start of the term. This schedule should not change after the start of the term.
Cross Registration for GSD Students
As a full-time GSD student, you may cross-register for classes at other Harvard faculties, Massachusetts Institute of Technology (MIT), and Tufts Fletcher School of Law and Diplomacy.
Limitations
Total Term Load
Cross-Registration units may not represent more than one-half of the student’s total units in any one term. MDes students may exceed this limit with the permission of their domain head. The petition to exceed this limit is located on the Documents tab in my.harvard.
Availability of Subject
They should normally be subjects not available at the GSD. If there is an apparent duplication of the subject in the two schools, there must be a valid reason for enrolling outside the GSD. If a course is jointly-offered at another school, i.e. it has both a GSD course number and course number at another school, students must enroll in the GSD iteration.
Relevance to GSD Degree Program
They must not constitute, in their ensemble, a program that is separate from, or in addition to, the program for which the student is formally registered in the GSD.
Harvard College, Harvard Summer School, and MIT Courses
GSD Students may take a maximum of 8 units of undergraduate-level courses, at either Harvard College, Harvard Summer School, and MIT (or a combination of the three), to be applied toward their GSD degree. Students will not receive credit toward the fulfillment of degree requirements for more than 8 units taken at the undergraduate level (however, no more than two courses taken at the Summer School, at any level, can be applied toward their degree). Please note, FAS’s Course COMP SCI 50 is not counted towards the 8 units of undergraduate-level courses. It is the responsibility of each student interested in taking cross-registered courses to contact his or her Program Department to learn about specific Cross-Registration restrictions.
Cross-Registration Petition
A student wishing to cross-register for any Harvard or MIT course should simply add the course to their Crimson Cart and enroll in the course via my.Harvard. Step-by-step instructions for this process are found here . Students failing to file cross-registration petitions will not be considered enrolled elsewhere and will not receive credit for the course at the GSD. Students must abide by the regulations of the school into which they are cross-registered and will be assigned grades under the system of that school; however, the GSD will not accept cross-registered courses taken pass/fail or SAT/UNSAT. The only exception to this policy is of the course is ONLY graded in one of those manners. FAS course Compsci 50 can be taken with any of the grade options offered. In addition, any course taken at MIT for the equivalent of their credits between 1 – 5 will not count towards your academic progress at the GSD. The threshold at which they begin to count is 6 or higher. FOR INFORMATION REGARDING THE MIT COURSE MEETING TIMES AND LOCATIONS, YOU WILL NEED TO REFER TO THE MIT COURSE CATALOG .
Deadlines
Changes in enrollment in cross-registered courses must occur by the add/drop deadline of the Graduate School of Design or of the other school, whichever date is earlier.
The cross-registration deadlines for GSD students can be found in the my.harvard Course Search, by clicking on the Cross-Registration Dates tab.
Grades
If a GSD student receives a grade considered passing at the school at which the course is listed, he or she may receive credit for cross-registered courses offered by Harvard College; Harvard’s Graduate School of Arts and Sciences, Business School, Kennedy School of Government, Graduate School of Education, Chan School of Public Health, Law School, or Divinity School; the Fletcher School of Law and Diplomacy at Tufts University; and MIT. Students may obtain credit toward the fulfillment of a degree at the GSD for a maximum of two undergraduate-level courses, or the equivalent of eight GSD units, at Harvard College or Harvard Summer School. MDesS Students may obtain a maximum of three undergraduate-level courses or twelve GSD units at the College.
When cross-registering, students must abide by the dates and policies of the school in which the course is offered, unless the GSD deadlines are earlier (petitions are always due by the earlier deadline). Information on individual school cross-registration dates and policies can be found on the splash page of the my.harvard Course Search, or on the individual school websites listed below.
GSD students who wish to audit a course should make arrangements directly with the instructor. Audited courses are not recorded on transcripts. Students from outside of the GSD who wish to audit a GSD course should contact the registrar in order to acquire a petition to audit.
Students who cross-register into the GSD will be graded according to the GSD grading system; letter grades will not be awarded.
GSD students cannot cross-register into another course on a pass/fail or satisfactory/unsatisfactory basis, even if the host school allows it. As noted above, the only exception to this policy is when the course is ONLY offered on a pass/fail or satisfactory/unsatisfactory basis, and the College’s CS50 course. Otherwise, cross-registered courses must be graded according to the host school’s standard, ordinal system.
Grading Systems
| School | Satisfactory | Low Satisfactory | Fail |
| Graduate School of Design | DIS, HP, P | LP | F |
| Business School | E, SA -I, II | LP/ -III | UNS – IV |
| Divinity School | A, A-, B+, B, B- | C+, C, C-, D+, D, D- | E |
| Faculty of Arts & Sciences | A, A-, B+, B, B-/SAT | C+, C, C-, D+, D, D- | E/UNS |
| Kennedy School | A, A-, B+, B, B-/SAT | C+, C, C-, D+, D, D- | E/UNS |
| Law School | H, P | LP | F |
| Medical School | EXL, SAT, P | U | |
| School of Education | A, B | C, D | E |
| School of Public Health | A, A-, B+, B, B-, /P | C+, C, C- | F |
| MIT | A, B | C, D | F |
| Fletcher (Tufts) | A, A-, B+, B, B-, SAT | C and below |
Note that although MIT utilizes “+” and “-“ grade modifiers internally, they are not reported to other offices, and thus only whole, ordinal MIT grades will appear on a student’s GSD record.
Cross-Registration Credit Chart
Credit/unit conversions can be found in the my.harvard Course Search, by clicking on the Credit Conversion tab. Choose Harvard Graduate School of Design as your Home School. Those schools that are not listed have a 1:1 conversion with GSD units.
Cross-Registration Policies at Other Schools
Students should familiarize themselves with the policies and procedures outlined by the school into which they will be cross-registering.
Cross-Registration Policies Within Harvard
- Faculty of Arts and Sciences
- Business School
- Divinity School
- Kennedy School
- Law School
- Medical School
- School of Education
- School of Public Health
Cross-Registration Policies Outside Harvard
- Massachusetts Institute of Technology (MIT) – Although you are not charged tuition to cross-register at MIT, lab, studio, or other fees may apply. These fees are billed by MIT and must paid through MITPay .
- Fletcher School of Law and Diplomacy at Tufts
Helpful Information
- You may add multiple courses to your Crimson Cart before submitting the actual enrollments.
- It can be helpful to email or speak to the instructor about your interest in cross-registering when petitioning to add a course.
- Instructors will receive an email alert when students have submitted a petition for their course. Instructors approve or deny student requests online.
- GSD students are not enrolled in a course until they receive email notification from the Host School registrar, with the exception of MIT which enrolls you as soon as their instructor approves you, even if you did not take the final step of moving the course from your Crimson Cart to your Enrolled Courses.
Note for Graduating Students
Please note that if you are a May graduate and cross-register in to MIT courses during your final semester, there is a chance that we will not receive those MIT grades in time for them to be taken in to account by your department when they are considering Commencement-related academic awards. Because MIT’s spring semester generally starts a week after the GSD and Harvard, we find that students are often still taking their MIT final exams at the same time that degrees are being voted on. Missing MIT grades at the time of the degree vote will not prevent you from graduating; a failing grade would.
FERPA
The Family Educational Rights and Privacy Act of 1974, as amended (“FERPA”) is a federal law that gives students certain rights with respect to their education records.
Please contact the Registrar’s Office if you want to discuss applying a full FERPA block to your record.
Family Educational Rights and Privacy Act (“FERPA”)
Education Records
The Graduate School of Design (GSD) routinely maintains records for its students that describe and document their work and progress. These education records generally include records such as permanent and local addresses, admissions records, enrollment status, course grades, reports and evaluations, completion of requirements and progress toward the degree, records of disciplinary actions, letters of recommendation, and other correspondence with or concerning the student.
Access to your Permanent Record
To be useful, students’ records must be accurate and complete. The officials who maintain them are those in charge of the functions reflected in the records and the offices where the records are kept. These ordinarily include the Registrar of the GSD, as well as academic program offices. All students have access to their own education records and may contribute to them if they feel there is need for clarification. Students wishing access to their education records should contact the GSD Registrar. Ordinarily, students are asked to submit a written request that identifies the specific record or records he/she wishes to inspect. Access will be given within 45 days from the receipt of the request. When a record contains information about more than one student, the student requesting access may inspect and review only the portion of the record relating to him or her. Students also are not permitted to view letters and statements of recommendation to which they waived their right of access, or that were placed in their file before January 1, 1975.
Students should direct any questions they have about the accuracy of records to the person in charge of the office where the records are kept. If questions still remain, the matter may be referred to the Dean of Students. Should it be necessary, a hearing may be held to resolve challenges concerning the accuracy of records in those cases where informal discussions have not satisfactorily settled the questions raised.
Directory Information
The GSD regards the following information as “directory information,” that is, information that, under FERPA, can be made available to the general public: name (including recorded name), local address, local phone, degree program, date of graduation, email address, previous degree(s) and institution(s), and enrollment status. Please note that Harvard University’s definition of “directory information,” found in the Provost’s FERPA Overview, may include elements in addition to those used by the GSD, and that requests for directory information received at the University level thus may result in disclosure of such additional elements.
Students may direct the GSD not to disclose their directory information, usually known as putting in place a “FERPA Block.” To do so, a student must inform the GSD Registrar in writing, of that decision. Students should be aware of the possible consequences of putting in place a FERPA Block, such as missed mailings, messages, and announcements, non-verification of enrollment or degree status, and non-inclusion in the Harvard Commencement booklet. Students who have previously chosen to put in place a FERPA Block may decide to reverse this decision, also by informing the GSD Registrar in writing.
Other Disclosures permitted under FERPA
In addition to permitting the disclosure of directory information, as set forth above, FERPA permits disclosure of educational records without a student’s knowledge or consent under certain circumstances. For example, disclosure is permitted to Harvard officials with a legitimate educational interest in the records, meaning that the person needs the information in order to fulfill his or her professional responsibilities, including instructional, supervisory, advisory, administrative, academic or research, staff support or other duties. “Harvard officials” include: faculty; administrators; clerical employees; professional employees; Harvard University Health Services staff members; Harvard University Police Department officers; agents of the University, such as independent contractors performing functions on behalf of the GSD or the University; members of Harvard’s governing boards; and students serving on an official GSD or University committee, or assisting another Harvard official in performing his or her tasks. A student’s education record also may be shared with parties outside the University under certain conditions, including, for example, in situations involving a health and safety emergency. In addition, the GSD will forward a student’s education records to other agencies or institutions that have requested the records and in which the student seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student’s enrollment or transfer.
If the GSD finds that a student has committed a disciplinary violation involving a crime of violence or a non-forcible sex offense, then it also may, if legally permitted and in the GSD’s judgment appropriate, disclose certain information about the disciplinary case. The disclosure may include the student’s name, the violation committed, and the sanction imposed.
Student Rights Under FERPA
As set forth above, under both Harvard policy and FERPA, students and former students may inspect and review certain of their education records that are maintained by Harvard. They also have the right to: exercise limited control over other people’s access to their education records; seek to correct their education records if they believe them to be inaccurate, misleading or otherwise in violation of their FERPA rights; file a complaint with the U.S. Department of Education if they believe Harvard has not complied with the requirements of FERPA; and be fully informed of their rights under FERPA. Complaints regarding alleged violation of rights of students under FERPA may be submitted in writing within 180 days to the Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-5920.
