Student Right-to-Know and Campus Security Act of 1990
In compliance with the Student Right-to-Know and Campus Security Act of 1990, the Harvard University Police Department publishes an online annual security handbook, entitled ‘Playing It Safe’. The handbook describes Harvard’s security policies, provides statistical information on the occurrence of crime on campus, and outlines some of the counseling programs the university offers. The handbook can be found at www.hupd.harvard.edu/files/hupd/files/hupd_15_asr_100115.pdf
In addition to the information contained in Student Policies, additional consumer information can be found on the Financial Aid Consumer Information page.
The no-smoking ordinance of Cambridge, Massachusetts, defines smoking as a hazard to public health and a public nuisance. It prohibits smoking in any public spaces in Cambridge, including classrooms, lecture halls, libraries, auditoriums, restrooms, work areas, lounges, and hallways. These regulations are in effect throughout the city, and, of course, throughout Harvard University and the GSD. All faculty, students and staff members are expected to comply fully with this no-smoking ordinance. Smoking is not permitted anywhere at the GSD. Under terms of the Cambridge ordinance, the GSD is responsible for policing all no-smoking areas within its buildings. Persons who smoke in no-smoking areas are in violation of this ordinance, which provides substantial individual and institutional penalties. Please advise all persons who are smoking inside GSD buildings of the regulations and request that they comply. If the smoker does not comply with the request, the affected person should give the smoker’s name to the Dean of Students.
Drugs and Alcohol
Harvard University promotes the health and well-being of its students and employees through its Health Services and other agencies. The unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on Harvard property or as a part of any Harvard activities is a violation of university rules as well as of the law. Possession, use, or distribution of certain non-prescription drugs, including marijuana, amphetamines, heroin, cocaine, and nonprescription synthetics; procurement or distribution of alcohol if one is under 21 years of age; and provision of alcohol to anyone under 21 years of age are violations of law and of Harvard policy. The university holds its students and employees responsible for the consequences of their decisions to use or distribute illicit drugs or to serve or consume alcohol. Further, it expects students and employees to create and maintain an environment for learning and work that is safe and healthy and that encourages responsible conduct. The use of illicit drugs and the misuse of alcohol are potentially harmful to health. In particular, synthetically produced drugs, which are readily available in the Boston metropolitan area, often have unpredictable emotional and physical side effects that constitute an extreme health hazard. In addition, students are encouraged to weigh the seriousness of potential loss of function that may come from ingesting illicit drugs or too much alcohol. Because of the considerable health hazards involved in drug use, administrative, medical, and psychiatric help for students having drug problems or difficulties controlling their use of alcohol are available on a confidential basis at the University Health Services. Any member of the university may make use of the Health Services on an emergency basis, day or night. Attention is directed to the fact that the university is not, and cannot be considered as, a protector or sanctuary from the existing laws of the city, state, or federal government. Students are reminded that there are heavy penalties, including imprisonment, for possession or distribution of illicit drugs and for selling or delivering alcohol to, or procuring alcohol for, someone under the age of 21. There are also serious penalties for anyone under the age of 21 who purchases, attempts to purchase, arranges to procure alcoholic beverages, misrepresents his or her age, or falsifies his or her identification with the intent of purchasing alcohol; anyone, regardless of age, caught falsifying a driver’s license, or selling or distributing false ID’s; and anyone, regardless of age, who operates a motor vehicle under the influence of alcohol or drugs, or with an open container of alcohol. In addition, the City of Cambridge prohibits consumption of alcohol on public property or on property open to the public. All students should become familiar with the publication. ‘Playing it Safe’ prepared by the Harvard Police. Download Playing It Safe here.
Massachusetts law prohibits hazing in connection with initiation of new members into formal or informal student organizations. The term hazing means any conduct or method of initiation into any student organization, whether on public on private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Principal organizers of or participants in hazing can be punished by fines and/or imprisonment, and students or others present at the scene of the crime of hazing are required to report such crime to law enforcement officials. GSD students who organize or commit the crime of hazing are subject to GSD disciplinary action. For more detailed information, refer to Playing it Safe.
Firearms and Dangerous Weapons
There is a Massachusetts criminal statute prohibiting persons (other than law enforcement officers), regardless of whether or not they have a license, from carrying a loaded or unloaded firearm in any university building or on the grounds of the university without written authorization of the board or officer in charge of the university. The definition of ‘firearm’ includes BB and pellet guns. A maximum penalty of $1,000 fine or one year in jail, or both, can be imposed. That statue (M.G.L. c. 269, 10(j)) has been amended recently by Chapter 648 of the Acts of 1989, extending the coverage of the statue to the carrying of ‘any other dangerous weapon.’ The amendment also makes it a misdemeanor punishable by a fine of up to $500 if any faculty member or administrative officer of a university fails to report violations of the statute. The amendment does not define a dangerous weapon, but it should be assumed that a dangerous weapon includes items designed to do bodily injury such as a stiletto, ballistic knife, blackjack, brass knuckles, billy stick, switchblade knife, and martial arts items such as throwing stars, kung fu sticks, and nunchaku (sticks connected by a rope, chain, wire or leather). Anything that can be perceived as a threat can and will be confiscated. If you have any questions, see the Dean of Students or call the Harvard Police.
Missing Persons Policy
As required under federal law, the Graduate School of Design immediately will refer to the Harvard University Police Department (HUPD) any missing persons report involving a student who is living in on-campus housing. If HUPD determines that the student has been missing for more than 24 hours, then, within the 24 hours following this determination, the School, working with HUPD as necessary will:
1. Attempt to contact the student using any confidential contact information that the student may have provided to the School;
2. Notify an appropriate external law enforcement agency;
3. Contact any person the student has identified to the Registrar as an emergency contact; and
4. Notify others at the University, as appropriate, about the student’s disappearance. Students are reminded that they may provide the Registrar with the emergency contact information and/or confidential personal contact information if they have not already done so.
All students traveling abroad are required to register with the Harvard Travel Registry for trips funded or arranged by Harvard or for which they will receive Harvard credit. It has been created so the University can locate you quickly and provide assistance in the unlikely event of an emergency. This procedure is also strongly recommended for all faculty and staff. Be sure to update your itinerary and contact information if they change during the course of your trip.
Before traveling abroad, you need to complete the following steps at www.traveltools.harvard.edu:
- Register your itinerary in the Harvard Travel Registry. Registering is required for students traveling with any type of Harvard sponsorship, and is strongly recommended for all other travelers.
- Learn about Harvard Travel Assist and keep a copy of the phone number with you: +1 617-998-0000
- Review country-specific emergency and safety information
- Review visa requirements and get application assistance
Harvard Travel Assist services are offered to eligible Harvard travelers and include medical referrals, emergency evacuations and repatriation, as well as access to country-specific safety and medical information. They are available 24/7 for emergencies and general medical and security advice. Read the full Policy on International Travel.
General Policy on Information Technology
Access to the GSD’s networks, applications, computers and other electronic resources is a privilege, which the GSD reserves the right to revoke at any time at its sole discretion. Your access is contingent upon your continued proper use of these resources and your continued adherence to applicable law, this policy, and other GSD and Harvard University policies. For detailed information on the GSD’s Computer Resource Policies, see the IT Policies resource page.
Electronic Media Policy
Electronic media, such as social networking sites, blogs, and virtual worlds, have become increasingly prominent in daily life. Used effectively, they can be powerful communication tools, enabling individuals to share and exchange views on topics of mutual interest. To ensure that all students are comfortable engaging fully in the learning experience while at the GSD, we ask all members of the GSD community to be respectful, honest, have integrity and personal accountability when using these forms of communications.
Video and Audio Recording of Classroom Activities by Students
GSD students are not permitted to make audio or video recordings of classroom sessions or activities in any form without the express approval of the faculty member(s) conducting the session, the student participants, and the Registrar’s Office. The use of the term ‘recording’ in this policy refers to any images or audio captured by digital or film-based cameras, cellular telephones, hand-held devices, PDAs, pagers, audio tape recorders, or other digital or film-based device.
All registered GSD students and affiliates, and external cross-enrolled students, may receive an account on the GSD’s computer local area network, with a unique identifier (username) and password. The account is normally valid until approximately one month following graduation or withdrawal, or the end of semester enrolled for cross-registered students. Use of the GSD’s computer resources—including hardware, software, data, email, and internet access, and other resources—is intended for support of personal GSD-related academic studies. Commercial, for-profit, or other non-academic use is inappropriate. Use of the account username and password constitutes implicit acceptance of, and is contingent upon, the rules and regulations of the Computer Resources Group as outlined on the web pages at gsd.harvard.edu/resources/it-policies/. Any use or activity which threatens the security or performance of the GSD computer network, invades the privacy of or harasses any other community member, or violates any rules of the GSD Computer Resources Group, may be grounds for termination of account privileges or other disciplinary action. Account usernames and passwords are assigned to individual students and are not transferable. A student may not allow any other person to use his or her computer account or password for any purpose, nor may any student use or attempt to use any other student’s account or password; doing so may be grounds for termination of account privileges or other disciplinary action. Every student is responsible for his or her computer account and the circumstances of its use or misuse, including monetary charges for services or supplies consumed. Any student who believes his or her computer account or password has been compromised or misused should immediately contact the Director of Computer Resources.
Copyrighted Materials on the Internet
All GSD users must respect the copyrights in works that are accessible through computers connected to the Harvard network. Federal copyright law prohibits the reproduction, distribution, public display or public performance of copyrighted materials without permission of the copyright owner, unless fair use or another exemption under copyright law exists. In appropriate circumstances, the GSD will terminate the network access of users who are found to have repeatedly infringed the copyrights of others. Information about the application of copyright law to peer-to-peer file sharing of music, movies and other copyrighted works is available at www.dmca.harvard.edu. Students with questions about copyright law or this policy should contact the Director of Computer Resources.
Falsification of Admission Application
Occasionally, a candidate for admission may make inaccurate or incomplete statements or submit false materials in connection with their applications. In most cases, these misrepresentations or omissions are discovered during the admission process and the applicant is rejected. If a misrepresentation or omission is discovered after a candidate is admitted, the offer of admission normally will be withdrawn. If a misrepresentation or omission is discovered after a student has registered, or registered and completed courses, the offer of admission ordinarily will be rescinded, the course credit and grades will be revoked, and the student will be required to leave the GSD. If discovery occurs after a degree has been awarded, the offer of admission ordinarily will be rescinded, and the course credit, grades, and degree will be revoked. The determination that an application is inaccurate or contains misrepresentations rests solely with the Office of Admissions and will be resolved outside the student disciplinary process.
Ownership of Student Work, Intellectual Property Rights and Copyright
Except as provided below, students retain the copyright and other intellectual property rights in work they create in their capacity as students at the GSD. If the work is created as part of the student’s duties as a paid employee (whether by stipend or by salary) it will be considered a ‘work made for hire’ for the University and the University will own the copyright.
A work is understood as the original expression of an author; a copy of the work is a physical manifestation of the expression. Copies of work submitted by a student in satisfaction of admission, course, or degree requirements, such as papers, drawings, models, digital images and other materials, become the property of the school. The GSD may use such copies for GSD non-commercial, academic or research purposes such as in exhibitions of GSD student work, GSD publications, reports to sponsors of studios and other forms of GSD outreach, provided that each student must be appropriately credited as the creator of the student’s work. Any other use of student work, for example, by faculty in their own publications, requires the written consent of each student contributor, in addition to appropriate credit. The school, faculty, and staff assume no responsibility for the physical safeguarding of such copies of student work and may, at their discretion, retain such copies, return them to their creators, or discard them. Ordinarily, material of a current student will not be discarded without giving the student a chance to reclaim it.
Due to the nature of design instruction, faculty will often be in the position of sharing their creative work with students and involving students in the work. Additionally, students working in groups may create works collaboratively. In such cases, joint ownership of works may result by agreement or as a matter of law.
If the GSD has provided more than incidental support for the creation and development of a work, individual students who contributed to the work will retain the rights to their ideas, but the University will own the copyright and other rights in the work itself. GSD support may include use of GSD resources such as funds, facilities and equipment beyond the resources typically provided for student use in connection with studios and other courses.
If the work is created as part of an activity that is subject to an agreement between the University/GSD and a third party that contains provisions on copyright and the use of the work, rights will be allocated in accordance with the agreement. With respect to studios, it is general GSD policy not to enter into or approve agreements with sponsors of studios that directly or indirectly provide for the transfer of rights in student work to a sponsor, beyond allowing use of the work as is customary in reports to the sponsor and displays relating to the project. In no circumstances will a transfer of rights, other than in connection with such customary uses, be approved without the written consent of each student contributor.
The University’s ‘Intellectual Property Policy’ can be found at: www.techtransfer.harvard.edu/resources/policies/IP/
Student Inventions and Software Creations
The University Statement of Policy in Regard to Inventions, Patents and Copyrights specifies that it applies to ‘all members of the university including students in connection with their university work.’ This will be interpreted to mean the following: In regard to inventions, ownership of inventions made by a student shall remain with the student unless:
1. The invention results from a student’s employment by Harvard (either by stipend or salary).
2. The invention is made in work which is subjected to a sponsored research agreement.
3. The invention is made through the use of significant university resources or facilities (the use of resource or facilities generally available to students as part of their educational activities would not be considered ‘significant’ in this context). In regard to software, ownership of software created by a student shall remain with the student unless:
1. The software is created as part of the student’s duties as a paid employee (whether paid by stipend or by salary).
2. The software is created in work which is subject to a sponsored research agreement.
3. The software is created as part of work within a program, laboratory, or department which has a specified policy (which has been communicated to the student) that software will be owned by the university.
4. The software is created with the use of significant university resources or facilities (the use of resources or facilities generally available to students as part of their educational activities would not be considered ‘significant’ in this context).
Right of the University to Capture and use Digital Images
The use of digitized images for ID cards for academic and security purposes at the university is a condition of employment for all employees, and a condition of enrollment for all students. The university is within its rights to require images for the purposes of security and academic integrity. Specifically, Harvard University may use digitally recorded images of its populations for identification purposes, including identification cards, security systems, and classroom and exam proctor lists. Requests for exemptions from having a photo ID will be reviewed by the Office of the General Counsel and will be granted only in extreme circumstances. If you do not wish to have your picture in facebooks or internal directories, contact ID Card Services at 617 495 3322.
Should no previous objection be recorded, the university may print images of students, staff, faculty, or administration in its many traditional house/dorm books, class books, or organizational charts for purposes within the university. Should no previous objection be recorded, the university may print images in internal publications of students or faculty who are receiving degrees or awards. Should permission be given, the university may distribute prints of all students and faculty receiving degrees or awards outside of the university. Images will not be distributed from this database for purposes of negative publicity that could endanger a member of our community.
Use of University Libraries
The university’s libraries are for the use of the students, faculty, staff, and other authorized members of the university and scholarly community. Except when specifically authorized for use to a designated commercial user, the systematic exploitation of library resources, including its databases, for profit is prohibited. It is inappropriate for students and others to sell data, to act as agents for those who do so, or otherwise to use their library privileges other than for personal academic use. Students who fail to comply with library rules will be subject to revocation of library privileges, disciplinary action, and legal prosecution. In particular, unauthorized removal from the library of any book or other library material or property, or destruction, defacement or abuse of any library materials or other resources, are matters of grave concern. All library users will be subject to the fines and penalties of the Graduate School of Design and of the university as well as the laws of the Commonwealth of Massachusetts governing crimes against property.
Trademarks and “Use-of-Name” Policies
Harvard University’s Trademark Program is responsible for protecting and licensing Harvard’s various trademarks (e.g., “Harvard,” “Harvard College,” “Harvard Law School,” “the VERITAS shield,” etc.) worldwide. After covering operational expenses, revenue from the Trademark Program’s licensing activities is provided to the Faculty of Arts and Sciences in support of that faculty’s undergraduate financial aid initiatives. Any student group wishing to reproduce any University trademark on products (e.g., t-shirts, mugs, etc.) should contact the Trademark Program in advance: the Trademark Program will provide guidance on how the marks may be used, can recommend licensed manufacturers, and advise when royalty exemptions apply. All student group names, logos, or names of student group publications incorporating “Harvard” or any other University trademark are owned by the President and Fellows of Harvard College and are used by permission of the University. The Trademark Program is also responsible for dealing with the unauthorized use of Harvard’s trademarks worldwide, provides advice on trademark related issues and assists schools, departments, and units in obtaining trademark protection for any trademarks they are using, whether or not they include the word “Harvard.” In addition, the Trademark Program administers Harvard’s “Use-of-Name” policies, which ensure that the University’s various trademarks (names and insignias) are used appropriately and accurately by members of the Harvard community and in accordance with the principles embodied in the policies. Students or student groups are permitted to use the names and insignias of the University or any of its schools or units only as authorized in the policy on The Use of Harvard Names and Insignias ( http://trademark.harvard.edu/policy-on-use-of-harvard-names-and-insignias). In particular, references to “Harvard” or “Harvard University,” or suggestions of affiliation with any school or unit of the University in connection with any organization, publication, activity, or third-party is only allowable with advance permission of the Dean and, in certain instances, the Provost.