GSD Building Services provides custodial support for academic courses and administrative meetings.
Julio Perez (Crew Chief) – All GSD/Events
Helena Bandeira – Gund 3rd and 4th Floors
Ruddy Gonzalez – Gund 2nd and 5th Floors
Argenis Brea – Gund Main Lobby/7 Sumner after 5PM
Luis Oreellana (Crew Chief) – All GSD/Events
Julio Canas – 40 Kirkland, 42 Kirkland, 20 Sumner
Santo Uben – Gund 4th and 5th Floors
Jeanne Jean Louis – Gund 2nd and 3rd Floors
Custodial Policy for Non-Academic Requests
All other events or activities are required to fund any associated custodial costs. Costs will vary due to size of event, time of event, and/or the availability of the custodial crew. If your group receives external funding (e.g. research units, Loeb Fellows, etc.), ANY use of a room with a custodial charge will result in a charge. This includes meetings of the group. Self-services options are still available to you at no charge. For groups that pay rent to use rooms at the GSD (e.g. Executive Education, etc), the custodial fee is built into your rent. However, if you would like a dedicated person to take care of the event, you will need to hire them at a cost to your group.
Two options for custodial needs (e.g. room set-ups, room breakdown, trash etc.):
Self Services comes at no cost to the requester. The classrooms under this designation come with standard set-ups that can be viewed on SERT. For example, Gund 109, 111, 124, 318, 505, 510, 516, 517, 518, 522, lounges, Piper Steps, or any classroom at 7 Sumner, 20 Sumner, 40 Kirkland or 42 Kirkland all have standard setups that can be selected. Any alterations to the room setup must be done by the group and returned to default setup before leaving. This option is not available for multi-purpose rooms or an event with food and/or alcohol. This includes Stubbins (112), Piper Auditorium, Portico Rooms (121,122,123), Library Lobby, Exhibitions Space, Chauhaus, or any room where the setup is altered.
Hire Custodial – Cost billed to Group
For any use of a multipurpose room or an event with food and/or alcohol one would hire custodial services. This includes Stubbins (112), Piper Auditorium, Portico Rooms (121,122,123), Library Lobby, Exhibitions Space, Chauhaus, or any room where the setup is altered. To request custodial, add a custodian to your order when reserving a room in SERT. Requests must be made more than a week before the event.
If you do not have access to SERT, email email@example.com
Rates for Custodial Services
There will be a charge $40/hour with a 2 hour minimum ($80.00*). A 4 hour minimum may be imposed when the event is, one or more of the following; a reception, sit down meal, expects 85+ attendees, uses more than one room, involves a catering staff, is held on the weekend, or is held on heavy academic support days where we need extra staff on-site to support the event. Events that request a dedicated custodian will have a 4 hour minimum ($160.00*). Holiday hours are 2.5 times the standard rate and come under the weekend classification requiring a 4 hour minimum (4 hours for $400.00*). Custodians will be given any instructions listed in SERT by the Building Services Office so it is important to be as detailed as possible in your room requests.
How charges are collected:
Harvard Departments: should provide a 33-digit billing code when requesting services and will be charged after the work has been completed.
Student Groups: must secure funding in advance from Student Forum for custodial services. Email Erica George, the Coordinator of Student Activities and Outreach at firstname.lastname@example.org indicating the event date and anticipated cost of the service. Once approved, an invoice will be emailed directly to the Coordinator of Student Activities and Outreach from Building Services within 30 days of event. Checks made out to “President and Fellows of Harvard College” will be sent to the Coordinator of Student Activities and Outreach within 30 days of invoice date.
Individuals and Outside Organizations: An invoice will be emailed from Building Services within 30 days of event. A check payable to “President and Fellows of Harvard College” within 30 days of invoice date. If a check is not received within 30 days the sponsoring department or faculty member is responsible for all charges.
Contact for Invoices: Building Services front desk, email@example.com or 617-496-1243
*Please note that an estimate of charges will be given when making requests. Due to overtime or more time needed for clean up this cost could go up but will not exceed and additional four (4) billable hours.