Purchases & Expenses

The Finance Office processes all GSD expenses including:

1. Invoices
2. Employee Reimbursements
3. Non-Employee Reimbursements
4. Corporate Card
5. PCard

For general questions, contact Heather Gallagher  (617) 495-4115.

Commonly Used Forms

Non Employee Reimbursement Form (pdf)
Domestic Wire Transfer Form (pdf)
Foreign Wire Transfer Form (pdf)
Missing Receipt Affidavit Form (pdf)
Homeland Security Form (pdf)
In Lieu of Invoice Form
University Standard Payment Terms and Change Requests

Sprintax Calculus (Setting up Non U.S. Citizens as vendors)

Sprintax Calculus

Travel and Reimbursements

GSD Expense Policies for Faculty FY25 (pdf)
GSD Expense Policies for Staff FY25 (pdf)
GSD Travel Policies for Faculty FY25 (pdf)
GSD Travel Policies for Staff FY25 (pdf)
Electronic Receipts Requirement (pdf)
Per Diem Rates – Domestic
Per Diem Rates – International
Currency Exchange Rates
Mileage Reimbursement Rate

Invoices, Accounts Payable

GSD Expense Object Codes (excel)
Harvard Performer Tax
Financial Job Aids Master List
Harvard Training Portal

University Cards:

University Issued Card Policy

Responsibilities of Purchasers, Preparers and Approvers for Financial Transactions (ROPPA) Training

– Purchasing Card

PCard Online Training
PCard Application
PCard FAQ

– Corporate Card

Citi Corporate Card Application
Corporate Card FAQ

Contracts

Contracts and Agreements Policy (excel)

GSD Student Organizations

Financial Management of GSD Student Organizations (word)

University Financial Services Contact Info