Purchases & Expenses

The Finance Office processes all GSD expenses including:

1. Invoices
2. Employee Reimbursements
3. Non-Employee Reimbursements
4. Corporate Card
5. PCard

For general questions, contact Heather Gallagher  (617) 495-4115.

Commonly Used Forms

Non Employee Reimbursement Form (pdf)
Domestic Wire Transfer Form (pdf)
Foreign Wire Transfer Form (pdf)
Missing Receipt Affidavit Form (pdf)
Homeland Security Form (pdf)
In Lieu of Invoice Form
University Standard Payment Terms and Change Requests

Glacier (Setting up Non U.S. Citizens as vendors)

Glacier

Travel and Reimbursements

GSD Expense Policies for Faculty FY24 (pdf)
GSD Expense Policies for Staff FY24 (pdf)
Travel and Expense Policy – Summary (pdf)
Travel and Expense Policy – Complete (pdf)
GSD Travel Policies to Faculty FY24 (pdf)
GSD Travel Policies for Staff FY24 (pdf)
Electronic Receipts Requirement (pdf)
Per Diem Rates – Domestic
Per Diem Rates – International
Currency Exchange Rates
Mileage Reimbursement Rate

Invoices, Accounts Payable

GSD Invoice Payment Policy and Procedures (word)
GSD Expense Object Codes (excel)
Harvard Performer Tax
Financial Job Aids Master List
Harvard Training Portal

Purchasing Card

PCard Online Training
Responsibilities of Purchasers, Preparers and Approvers for Financial Transactions (ROPPA) Training
Harvard University PCard Policy (pdf)
PCard Application
PCard FAQ

Corporate Card

Corporate Card Policy at GSD (word)

Vendors and Procurement

New Vendor Request Instructions (pdf)
Procurement Management Department (offsite)
Insurance Department (offsite)

Contracts

Contracts and Agreements Policy (excel)

GSD Student Organizations

Financial Management of GSD Student Organizations (word)

University Financial Services Contact Info