Starting or Renewing a Student Group

Before starting a new group, please review the list of student groups at the GSD, as there may already be an established group with the same or similar focus.

To start or renew a group, please fill out an application. As part of this process, you will need to upload a completed Budget and Events Proposal form.

Please address questions about the student group application process to Erica George.

Fall 2018 Student Group Dates to Note

Student group leaders and prospective leaders should make note of these events and deadlines:

  • Tuesday, September 4, 6:30 pm:
    Meeting for all student group leaders & prospective leaders
    Piper Auditorium
  • Friday, September 7, 6:30 pm:
    Student Groups Fair (in conjunction with Beer ‘n Dogs)
    Sign up for your group to table at the Student Groups Fair
    Gund back yard, first floor
  • Thursday, September 13, 12:00 noon:
    Deadline to submit student group application, including budget & events proposal form

Student Group Funding

Student Group budget requests will be reviewed a committee chaired by the Student Forum Student Groups Chair and including other elected members of Student Forum. Following the allocations process, groups wishing a more thorough explanation of their specific allocation decision may inquire to the Student Groups Chair.

Forms and Policies

2018-2019 Student Group Application
The application your group needs to submit to be considered for student group status and funding. Applications are due by noon on Thursday, September 13.

2018-2019 Budget and Events Proposal Form
Download this form to describe in detail the expected activity and associated costs related to your student group for the upcoming year. You will need to upload the completed form as part of your student group application. The form is a Word document for easy editing. Add rows to the table if needed to extend to additional pages.

Reimbursement Request Form
This is the form that connects your expenses to your allocated funds. Expenses must be submitted within 30 days of the date of the expense. The form will be revised as we move to an all-online reimbursement process, but groups should continue to use the existing form until then. Please scan or take photographs of all receipts and submit the form and receipts electronically via email to Erica George. Note for Fall 2018: The form link may not work; email Erica for a copy of the form.

Reimbursements generally can take a week or two from submission through when you can expect to receive a check in the mail. If for any reason you need a quicker reimbursement, please let Erica know, and she can manually write a check. Reimbursement by Venmo account is also an option for quick, paperless reimbursement of amounts $250 and under. (This limit is due to a total weekly transaction limit imposed by Venmo.) If you have questions about a submitted request or about the process, please ask Erica.

All reimbursement requests must be submitted through the student group's treasurer. One simple way to accomplish this is to copy the treasurer in your reimbursement request message. Erica will wait for the treasurer's confirmation before processing your reimbursement. For organizations with their own bank accounts, often the treasurer will directly reimburse individuals, then make a bulk request for reimbursement for the organization approximately once a month.

GSD Custodial Policy for Events
Here is where you’ll find the list of ‘self service’ rooms and the rates for custodial support. You may need to consider custodial costs as part of your budget planning.

Student Events Alcohol Policy
Be sure to review and discuss this policy with your group prior to planning an event where alcoholic beverages are present.

Instructions for Planning an Event at the GSD
Be sure to review these instructions, guidelines, and policies before you begin planning events. If you are considering planning a major event, please get in touch with Erica George as early in the planning process as you are able.