Photos of faces aid in identification and search, and help build human relationships.

GSD Staff are encouraged to ‘opt-in’ to provide theirs for web directory purposes but are free to ‘opt-out’ for valid concerns. Please check with your supervisor about departmental policies.


If provided, your web profile photos (‘headshot’) will be displayed next to your name in various places on the GSD website, including notably the Staff Directory as helpful information for colleagues and visitors.

Guidelines for Web Profile Photos photos are similar to those for Harvard ID photos:

  • Color photo;
  • JPG or PNG  format;
  • ~ 350 x 350 pixels;
  • File  Size < 500 KB
  • Front view, Center full face in the frame, Eyes open and visible;
  • Light background; Good lighting; No strong glare or deep shadows
  • No other people or objects in the photo
  • No hats or sunglasses
  • No clothing obscuring the face
  • Crop from just above head to the collarbone

A typical passport photo, widely available as a service, will suffice.

Also Note:
The GSD may provide a photographer and opportunities for a brief photo session for these purposes; please check with Media Services.

Finally, Note:
Your GSD Staff Web Photo is NOT THE SAME as your Harvard ID Photo, and the processes for managing them are different and unrelated. You may choose to use your Harvard ID photo as your GSD Staff Web photo, but changing one will have no effect on the other. (For information on your Harvard ID Photo, including a form to request a digital copy you can use for your GSD Staff Web photo, see Campus Services website.)

To Submit or Change your Staff Web Photo:

Please upload your preferred profile photograph to via our Request Update to Profile Photo Form

For questions about or to change other information about yourself on the GSD web, please contact GSD Human Resources.

Any questions or complications contact GSD’s Help Desk, and they will direct you to the correct resource.