Current GSD Staff, Faculty, Teaching Fellows, Teaching Assistants, and Student Group Liaisons can request space online via SERT (Schedule Events, Rooms, and Technology).

If you do not have access to SERT but require a classroom for academic pursuits contact: rooms@gsd.harvard.edu for assistance.

For instructions on how to plan a public event at the GSD, see event planning instructions for faculty and staff or event planning instructions for students.

Room Usage Policy

In recent years, the GSD has seen rapid growth in population with little increase in square footage. Due to this space limitation, the GSD community has to adhere to ground rules surrounding room usage in order to lead to the overall best use of this important resource. In order to guarantee that the school represents itself with a unified message, GSD Building Services enforces the following:

Any GSD affiliate is allowed to use GSD rooms. Rooms must be officially reserved via the online portal SERT or through an email to Building Services rooms@gsd.harvard.edu.

Academic courses, studio reviews, and official public events are the first priority for room usage.

Courses do not end until 6 pm, therefore evening events must adhere to a start time of 6:30 pm or later to ensure an audience and resources to be available.

Only one public event can be scheduled on any given night. Any proposed events in conflict will be denied. Check availability at gsd.harvard.edu/events

Non-Academic requests in rooms that require furniture setup (112, Porticos, and Piper) or large scale events with food, will incur custodial charges when booking the space. Please see the GSD Custodial Policy for details.

The following Classrooms are left open for informal student use on nights & weekends*;

  • Gund
    • 522 HILT Classroom
    • 518 Case-Study Classroom
    • 505 Seminar Classroom
    • 2, 3, & 4 Lounges
    • Info-Commons, L20
  • 40 Kirkland
    • 1D Seminar Classroom
    • 1H Common Space Available 24/7
  • 42 Kirkland
    • 1A Seminar Classroom
    • 1G Seminar Classroom
    • 1E Common Space Available 24/7

*please note spaces are not meant for project work.  Model building should be done at assigned Gund Studio work space or Fab Lab Project Room, Gund L31.

Last minute shifts in room allocations can happen at any time due to a decision on best use by the administration. This means that all room allocations are subject to change at any time. (Every effort will be used to avoid this with high profile events.)

Any reservations, more than a semester in advance, must be submitted through the “Post to Future Semester Planning Calendar” request template via SERT  or made via email to calendar@gsd.harvard.edu . These are approved by a Master Calendar Committee and are particularly tentative until the academic calendar, course allocations, studio meetings, and events calendars are finalized.

Tips

There is a high volume of studio reviews on Tuesdays-Thursdays 1pm-6pm, and some scheduled without advance notice. Avoid requesting rooms, specifically first floor rooms, during this time as to avoid changes to your reservation.

When Event Planning consult the academic calendar to look for down time in academic demands, such as weekends, school breaks, and studio travel weeks, when more rooms are available.

In general, the more rooms you require, the higher the chances are that one or more of those rooms will be changed at the last minute due to high demand. We suggest for large conferences to limit your use of Gund Hall rooms and look for other locations for meals or other segments of the event that could have equal success off-site.

If requiring a room on the first floor of Gund, custodial charges do not apply to lecture style space, such as 109, 111, and 124, which are ideal for large lectures.

During Busy Academic periods consider moving event meals and receptions off-site as we do not have a dedicated catering space.

Event Proposal Form

If your room reservation is associated with a public event, which is any event open to the GSD, Harvard Community or Public, the event requestor should fill out the event proposal form, embedded in SERT, as part of their room reservation.  In this form, you will be prompted for details of your request, including the audience, event sponsor, event description, as well as billing information for any fees that may apply, and text and images for the event website (if it will be posted to the GSD Online Calendar). Completed requests are reviewed weekly, on Tuesdays. We recommend submitting your request at least two weeks in advance.

Further questions on event planning at the GSD should be directed to events@gsd.harvard.edu

All student groups who wish to plan events not previously submitted with their group budget proposal must discuss their intentions with the Student Forum Student Groups Chair before a room reservation will be confirmed, and may contact Erica George, Coordinator of Student Activities and Outreach, for advice and assistance.