Faculty wanting to hire student workers at the GSD should familiarize themselves with Student Employment Eligibility and the GSD Student Payroll procedures.

Student Employment Roles: 

Finding a Doctoral Grader (Union Position)

Ensure the position will only include the responsibilities indicated in the Doctoral Grader page. 

Reach out to the department administrator or Advanced Studies Program office for assistance identifying an appropriate doctoral grader. 

After you speak with the student and agree on the terms and responsibilities, have the student complete the hire paperworkNo work should begin until a GSD payroll coordinator  has verified students’ work eligibility and their hire paperwork has been completed.  

Payment for the work completed by a Doctoral Grader comes out of the course budget.  

Hiring paperwork must be signed by the supervisor and submitted to Pilar Raynor Jordan within 3 days of the start of work.  

Students are required to submit approved timesheets by the end of the week the work was performed. It is required by Massachusetts law that individuals be paid within 6 days of the end of the pay period. Students should not wait several weeks before submitting timesheets. This creates issues if the GSD audited and prevents us from keeping accurate records on your accounts and avoiding budget deficits. 

Students can work a maximum number of 20 hours/week in total, inclusive of all jobs combined at the University when classes are in session, and 40 hours/week in total, inclusive of all jobs combined at the University during breaks. Students should not be incurring overtime pay.  

Finding a Research Assistant (Union Position)

Ensure the position will only include the responsibilities indicated on the Research Assistant page.  

To advertise your research assistant position to GSD students, send a description and application instructions via email to Anne Creamer at career@gsd.harvard.edu. See Sample RA Posting for guidance. 

After you speak with the student and agree on the terms and responsibilities, have the student complete the hire paperworkNo work should begin until a GSD payroll coordinator has verified the student’s work eligibility and their hire paperwork has been completed. 

Payment for the work completed by an RA comes from the faculty research account. Hiring paperwork must be signed by the supervisor and submitted to Pilar Raynor Jordan within 3 days of the start of work. For students with work-study, be sure they have submitted their on-line work-study authorization request. If not submitted, we are required to charge 100% of a student’s pay to your research budget until required paperwork is in. 

Students are required to submit approved timesheets by the end of the week the work was performed. It is required by Massachusetts law that individuals be paid within 6 days of the end of the pay period. Students should not wait several weeks before submitting timesheets. This creates issues if the GSD audited and prevents us from keeping accurate records on your accounts and avoiding budget deficits. 

Students can work a maximum number of 20 hours/week in total, inclusive of all jobs combined at the University when classes are in session, and 40 hours/week in total, inclusive of all jobs combined at the University during breaks. Students should not be incurring overtime pay. 

Finding a Research Fellow (Union Position)

Ensure the position will only include the responsibilities indicated in the Research Fellow page 

Faculty should consult with the Research Administration office to discuss Research Fellow opportunities. 

Finding a Teaching Assistant (Union Position)

Ensure the position will only include the responsibilities indicated on the Teaching Assistant page.  

To advertise your TA position to GSD students, send a description and application instructions via email to Anne Creamer at career@gsd.harvard.edu. If the TA position is for a course, include the course number as well as a link to the course description. See Sample TA Posting for guidance. 

After you speak with the student and agree on the terms and responsibilities, have the student complete the hire paperwork. No work should begin until a GSD payroll coordinator has verified student’s work eligibility and their hire paperwork has been completed.  

Payment for the work completed by a TA comes out of the course budget. Hiring paperwork must be signed by the supervisor and submitted to Pilar Raynor Jordan within 3 days of the start of work. For students with work-study, be sure they have submitted their on-line work study authorization request. If not submitted, we are required to charge 100% of a student’s pay to your course budget until required paperwork is submitted. 

Students are required to submit approved timesheets by the end of the week the work was performed. It is required by Massachusetts law that individuals be paid within 6 days of the end of the pay period. Students should not wait several weeks before submitting timesheets. This creates issues if the GSD audited and prevents us from keeping accurate records on your accounts and avoiding budget deficits. 

Students can work a maximum number of 20 hours/week in total, inclusive of all jobs combined at the University when classes are in session, and 40 hours/week in total, inclusive of all jobs combined at the University during breaks. Students should not be incurring overtime pay. 

Finding a Teaching Fellow (Union Position)

The hiring process for Teaching Fellows is managed by the Advanced Studies Program office. Only a limited number of courses are assigned Teaching Fellows, following established criteria.  

Priority Criteria for Assignment of Funded Teaching Fellows:

  • Course is a program requirement
  • Course is a large lecture with over 50 expected to enroll
  • Discussion Sections are required in addition to lectures
  • Course has only one instructor
  • Doctoral student’s specific expertise is needed to teach a portion of the class
  • If funded TFs are available, exceptions may be made for courses such as: 
    • Electives with enrollment over 50
    • New courses that require development assistance 

Faculty and instructors are invited to submit a request for assignment of TFs to courses in the upcoming academic year. Ensure the position will only include the responsibilities indicated in the Teaching Fellow page. Effort is given to accommodate requests while balancing the needs of faculty, students, and the school.  

Funded TFs are assigned to courses by a committee consisting of the Associate Dean for Administration, Senior Director of Curricular Affairs and Institutional Research, and the Doctoral Program Directors, and coordinated by the ASP Program Administrator. Faculty should not consider arrangements for a funded Teaching Fellow confirmed until notified in writing by the ASP Administrator, Margaret Moore de Chicojay.  

Occasionally, faculty with research or other funding may wish to hire a TF, but these assignments must still be approved centrally.  

TF assignments for fall and spring will be communicated to faculty over the summer. These assignments are subject to change. 

Filling Technical & Administrative Positions (Non-Union Positions)

Faculty and staff wanting to hire student workers at the GSD should familiarize themselves with the GSD Student Payroll procedures. Ensure the position will only include the responsibilities indicated by your GSD Payroll Coordinator. See Sample Technical and Administrative Posting for guidance on how to create a job posting. 

Hiring paperwork must be signed by the supervisor and submitted to your GSD Payroll Coordinator within 3 days of the start of work. For students with work-study, be sure they have submitted their on-line work-study authorization request. If not submitted, we are required to charge 100% of a student’s pay to your budget until required paperwork is submitted. 

Students are required to submit approved timesheets by the end of the week the work was performed. It is required by Massachusetts law that individuals be paid within 6 days of the end of the pay period. Students should not wait several weeks before submitting timesheets. This creates issues if the GSD audited and prevents us from keeping accurate records on your accounts and avoiding budget deficits. 

Students can work a maximum number of 20 hours/week in total, inclusive of all jobs combined at the University when classes are in session, and 40 hours/week in total, inclusive of all jobs combined at the University during breaks. Students should not be incurring overtime pay.