Event Audiovisual Support

A young man stands among a seated audience in a lecture hall, holding a microphone and speaking. Behind him, a camera on a tripod records the event, and a projection room with visible equipment is seen through a glass window.
Feb. 13, 2025 — Danish architect Dorte Mandrup discussed projects in the context of landscape, touching on the invisible layers of memory, emotion, and identity that give a place meaning, during the annual Harvard GSD Kenzō Tange Lecture at Gund Hall.

This page provides an overview of the audiovisual services available for supporting events at the GSD. If you are in the process of planning an event, please first refer to the workflows and guidance outlined in the pages below.

Scope of Support

AV support services are provided by GSD Media Services for all events that are planned by the GSD Communications Department as part of the Public Program Series. Other events may be eligible for AV support services but are subject to staff availability and other logistical considerations. Events that require onsite technical staff will require cost recovery for staff labor and the provision of equipment.

There will be a minimum charge of $100 per hour for any event that requires onsite technical staff. Rates are doubled on weekends and for weekday events after 5 hours. This includes time for set-up and break-down. There may be additional costs if additional staff or vendors are required to support your event. Currently we are only able to provide support for up 2 non-Public Programs events per work week at a standard rate or up to 4 events at a doubled rate.

Every event has different technical requirements and different considerations based on a wide variety of details. Please contact us and we will work with you to find the best solution possible. Please note: staff availability after 5 p.m. and on weekends will be limited.

We strongly encourage event organizers to plan far ahead for hybrid events with both local and remote participants. Events of this category are significantly more complex and require careful management from everyone involved in organizing the event.

Available Services

GSD Media Services may provide the following AV support services for in-person events:

Self-Service Options

Most audiovisual environments at the GSD are designed to be used in a self-service capacity. Instructions for use of the appropriate technology are posted in each room. In certain cases, recording and streaming equipment may be available for lending. If you would like to arrange a tutorial for any given environment or piece of equipment, please contact us in advance of your event.

AV Accessibility

Our team is committed to upholding (or exceeding) the University’s accessibility standards regarding live events and event recordings. Services are provided by our preferred vendor, 3Play Media. The following services are available:

If your event has any specific accessibility needs, please let us know and we will do everything we can to make the necessary accommodations. For more information on Harvard’s Digital Accessibility Policy please visit: https://accessibility.huit.harvard.edu/

RELATED Resources

For all inquiries, contact: